Basic Clause Author Tutorial

Part 5: Adding additional clauses

Now that you know how to insert clauses into the document, please use the Assemble document menu to insert the additional clauses outlined below.

Duration of the contract

Fixed duration

  • File namefixed duration of the contract in English, durée fixe du contrat in French
  • Content title: Duration of #contract in English, Durée de #contrat in French.
  • Content body:
1. #Contract is concluded for a specific duration of #contract^duration, starting on #contract^commencement-date and ending on {#contract^commencement-date + #contract^duration - 1 day}.
1. #Contrat est <conclu: contrat> pour une durée déterminée de #contrat^durée, prenant cours le #contrat^date-commencement et se termine le {#contrat^date-commencement + #contrat^durée- 1 day}.

Notice the special formula that is used between curly braces { }. It essentially says to take the commencement date, add the duration, and subtract a single day. If you would be wondering why the single day is subtracted: it ensures that the clause will, for example, read “starting on 1st August 2018 and ending on 31st July 2019” for a duration of one year, instead of ending on 1st August 2019.

In the interactive preview on the left-hand side of the screen, you will see an error notification saying Value is not a number in purple. This error appears because the necessary elements of the calculation have not yet been added. To do so, select the clause by clicking it and then navigate to the Datafields tab in the operations panel. From here, you can set the values for the commencement date and duration by clicking on the contract section and then clicking on the commencement date and duration blue labels and inserting a value.

Undefined duration

  • File nameundefined duration of the contract in English, durée indéterminée du contrat in French
  • Content title: Duration of #contract in English, Durée de #contrat in French.
  • Content body:
1. #Contract enters into effect on #contract^commencement-date, and is concluded for an indefinite duration.
1. <#Contrat> est  pour une durée indéterminée, prenant cours le #contrat^date-commencement.

Since this clause is essentially the opposite of the fixed duration clause created earlier, you can remove it from the document after you inserted it. Before you do that, however, click the Links tab on the right hand side of your screen. From there, click and navigate to the fixed duration clause in your clause library. Select it and click . You will see that a new link is added in the links menu:

If you now save the clause, the icon will have appeared next to the undefined duration and fixed duration clauses. This icon indicates that alternatives are available for the clause next to it. Clicking the icon will reveal that you can immediately select and insert this alternative clause. This is a very good way to assist your users to find the right clause for the right situation.

For now, delete the undefined duration clause by selecting it and clicking the button on the left hand side of the document toolbar. Don’t worry, the clause will remain stored in your clause library, from where you can select it to be inserted in future documents.

Salary

  • File name: salary in English, salaire in French
  • Content title: #Salary in English, #Salaire in French.
  • Content body:
1. The gross monthly salary is fixed at #salary^monthly-amount. 

2. The salary is paid each month by deposit into #employee's bank account, minus social security contributions and other withholdings emanating from any legal provision. 
1. Le salaire de base brut mensuel est fixé à #salaire^montant-mensuel EUR. 

2. Le salaire sera payé chaque mois par virement sur le compte bancaire de #employé, à réduire des cotisations de sécurité sociale, ainsi que de tout autre prélèvement découlant d'une disposition légale applicable. 

Location & date

  • File name: location & date of signature in English, lieu & date de signature in French
  • Content title: Signature in both English and French.
  • Content body:
1. Done at #signature^location, on #signature^date, in two originals, each party acknowledging receipt of one copy.
1. Fait à #signature^lieu, le #signature^date, en deux originaux, dont chacune des parties reconnaît en avoir reçu un.

Employer signature

  • File name: employer signature in English, signature de l’employeur in French
  • No content title (it is highly unusual for a signature clause to have a title).
  • Content body:
1. #employer: #employer^representative-name
1. #employeur: #employeur^représentant-nom

Employee signature

  • File name: employee signature in English, signature de l’employé in French
  • No content title.
  • Content body:
1. #employee
1. #employé

Saving the document

Before you can save the document, you should give it a file name:

  • Click on the File tab in the operations panel.
  • Navigate to My documents
  • Give your document some name, such as tutorial labour agreement. (Don’t worry about the document category for now.)

To actually save the document, you can click on the   button inside the file tab. Alternatively, when the contents of the File tab is not visible, you can click on the  button at the top right part in your browser window. In both cases, you should get a confirmation of successful save at the bottom of your browser window.