Browse files

Folder structure

  1. Above the line are standard shortcuts to the libraries you have access to: the library of the customer you belong to, the librar(y)(ies) of (each of) the group(s) you belong to, your personal library and your personal documents. Under the line are the folders you added to your favourites yourself by clicking the “add to favourites” button.
  2. This button toggles the tree view or the default folder view. 
  3. History – this button shows you the folder(s) you most recently visited. Click again to disable.
  4. Search button.
  5. Go back to previous folder/go forward.
  6. Sort alphabetically or on date.
  7. Refresh contents.
  8. Create a new folder in the folder you are in. Special types of folder can be created by using key combinations: shift+click creates a contents folder, alt+click creates a snippets folder and ctrl+click creates a definitions folder.
  9. Create a new file. Clicking this button toggles a list to choose which type of file to create, after which you can edit the new file in the bottom section.
  10. Edit button. If you have selected a folder or file, you can edit its contents/properties by clicking this button or double-clicking the file (if you have the rights to do so). Having clicked this button, you can edit the folder/file in the bottom section.
  11. Open button. Opens the selected document (if you have the rights to do so).
  12. Move button. Moves the selected folder (including its contents) or file to a location of your choosing.
  13. Delete button. Permanently deletes the selected folder (including its contents) or file.

Other actions button

After having selected a file or folder, a button “other actions” becomes visible next to the “open” button. This button toggles a menu that varies based on the type of file that was selected. 

duplicateDuplicates the selected file (if a concept was selected, any datafields will not be duplicated to the new concept).
show file usageShows in which other files (e.g. a clause or document) the selected concept or clause was used.
show datafield usageOnly visible when a concept was selected. If the concept contains at least one datafield, you can retrieve a list of files where a datafield
is used.
show concepts within folderOnly visible when a concept was selected. This retrieves a list of concepts (with their respective datafields) in the selected folder. 
move datafieldsOnly visible when a concept was selected. Enables the user to move datafields from one concept to another.

Bottom section

In the bottom section, by default you can see a preview of the selected file. If such file is a concept, you will see its concept label(s) and datafields. If it is a clause, you will see its content body and attributes.

After having clicked the edit button (or double-clicked the file), you can edit its properties in the bottom section. Please refer to the relevant section in the Knowledge Base for further information on editing the properties of any file or folder.

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How files are organised in ClauseBase